2.40.1 Field 1 Function Keys

2.40.2 Field 2 Default MARC Import Directory: 75 characters, tab stop

Purpose: To specify the default directory on the server where the imported MARC bibliographic records can be found.

Format: It is any legal directory path for your server.

Examples:

In UNIX:

     /user/ftp/marc/ 
  

In VMS:

 DRA0:[MARC] 
  

In Windows NT:

     D:\oclc\passport\ 

2.40.3 Field 3 Importing Duplicate MARC Bib: 7 characters, mandatory, tab stop

Purpose: To specify how the system will manage duplicate MARC records during importing.

Format: It is a table selection.

Discussion:

ASK will open a window, show some of the key tags and subfields to the user (tags 1, 10, 20, 22, and 245), and ask the user to decide. ASK is recommended.

OVERLAY forces the system to replace a MARC record in the catalog with the one found in the import. This is the most common choice.

CANCEL will import the bib to the batch but sets its status to CANCEL.

NEW results in adding the record in the import to the catalog, even though it may be a duplicate.

2.40.4 Field 4 Catalog Call Numbers Tags: 3 characters, multiple, mandatory, tab stop

Purpose: To specify which MARC Bibliographic tags should be used for finding the call number when importing a MARC bib record. The list is in priority order.

Format: It is a table selection. Any numeric value may be specified.

Health science libraries should use these tags in this order:

     099, 096, 060, 090, 050 
  

Libraries which shelf by LC should use these tags in this order:

     099, 090, 050, 096, 060 

2.40.5 Field 5 Allowable Local Tags (9ers): 3 characters, multiple, tab stop

Purpose: To specify which MARC Bibliographic tags that contain a 9 but should be exempt from the function [Remove Undesired Local Tags] found in the MARC Bibliographic Batch Control function. By definition, these values are not in the list of MARC 21 tags or they are considered obsolete.

Format: It is any numbers that contain a 9. Note that any of the tags specified in the field Tags to Find Call Numbers are implicitly exempted.

Notes:

Tag 949 subfield a with values of SERIAL or OTHER automatically exempted because these values at this tag are flags to this software.

The system is delivered with the following exemptions:

 009  Physical Description Fixed-Field for Archival Collection 
 019  OCLC Control Number Cross-Reference 
 029  OCLC Other System Control Number 
 039  Level of Bibliographic Control and Coding Detail [OBSOLETE] 
 049  OCLC Local Holdings 
 090  Local LC Call Number 
 091  Microfilm Shelf Location 
 092  Local Dewey Decimal Call Number 
 096  Local National Library of Medicine Call Number 
 098  OCLC Other Classification Schemes 
 099  Local Unspecified Call Number 
 359  Rental Price 
 490  Series Statement 
 590  Local Note 
 659 indicators " 7", the NLM MARCout Genre tag which 
   is converted to MARC 21 via the MARCout Conversion function.  
 690  OCLC Local Subject Added Entry-Topical Term 
 691  OCLC Local Subject Added Entry-Geographic Name 
 699  OCLC Added Class Number 
 790  OCLC Local Added Entry-Personal Name 
 791  OCLC Local Added Entry-Corporate Name 
 792  OCLC Local Added Entry-Meeting Name 
 793  OCLC Local Added Entry-Uniform Title 
 891  OCLC Publication Pattern Data 
 910  OCLC User-Option Data 
 936  OCLC Dates or Volume Designations of Last Issue Consulted 
 938  OCLC Vendor Specific Ordering Data 
 956  OCLC Local Electronic Location and Access 
 984  OCLC WLN Automatic Holdings Statement 
 987  OCLC Local Romanization/Conversion History 

2.40.6 Field 6 Tags Don't Need Subfield a: 3 characters, multiple, mandatory, tab stop

Purpose: To specify which MARC 21 Bibliographic tags do not require that subfield a be the first subfield, thus, not even be present.

Format: It is a table selection. Any numeric value may be specified.

Example: it is not uncommon to skip tag 856 - ELECTRONIC LOCATION AND ACCESS, subfield a, Host name.

2.40.7 Field 7 Controls Ok, Cancel, & Help: tab stop

Purpose: To specify an action that controls the window's flow. [Ok] will save and apply the displayed values, whereas [Cancel] will reject the changes. [Help] will display all of the documentation for the window. Press the Help key for context sensitive help for each field.

Format: It is an action that toggles the push button.

Menu Style: Push Button

Menu Values:
Ok
Cancel
Help
Next