2.28.1 Field 1 Library Name:
50 characters, display only
Purpose: To specify the library's name for the return address.
Format: It is free text.
Discussion: The return address should be formatted with
the name and address information for the library notices in a
standard postal format. Usually the library's name is the first
line, followed by the institution's name and then the relevant
address information. The last line should be the city, state or
province, and postal code.
Example:
Test Memorial Library
University of the Test State
1001 Test Avenue
Boston MA 01010
2.28.2 Field 2 Circulation Corporation Name:
50 characters, display only
Purpose: To specify the library's parent institutional name that
will appear on the return address of the notices.
Format: It can be composed of any characters.
2.28.3 Field 3 Function Keys
2.28.4 Field 4 Street Address:
50 characters, mandatory
Purpose: To specify the street address for the library that will
appear on the return address for notices.
Format: It can be composed of any characters.
2.28.5 Field 5 City, State/Province & Postal:
50 characters, mandatory
Purpose: To specify the library city, state or province, and postal
code that will appear on the notices for the return address.
Format: Any characters, although it should format to the following
CITY ST POSTAL
2.28.6 Field 6 Phone Number:
34 characters, mandatory
Purpose: To specify the library telephone number for patron
questions regarding the Notices.
Format: Any free text, but the formats of
999 999-9999 ext. 1
(999) 999-999 ext 2
999-999-9999 x 3
are encouraged.
Discussion: The phone number may be any of the standard formats.
This phone number should be the one a patron should call if there
are questions regarding the Notice.
2.28.7 Field 7 Short Notice Message:
25 characters, multiple, tab stop
Purpose: To specify a short, two line generic message for all
notices.
Format: It is free text.
Example:
Any questions?
Contact the library!
2.28.8 Field 8 Sort Notices:
mandatory
Purpose: To specify the print order for the notices. This value is
only significant if the notices are printed: it is
insignificant if the notices are sent via e-mail.
Menu Style: Radio Button/Check Box
Menu Values: Zip/Postal Code Patron Number
2.28.9 Field 9 Automatically E-Mail Notices:
Purpose: This field enables notices to be sent automatically via
e-mail at certain points in time.
Option "At Night" will send all notices during the night to patrons who have an e-mail address, if the notice has not already been sent. Selecting this option enables Courteous Advance Due Notice: without this option, the Courteous Advance Due Notice cannot be processed.
Menu Style: Radio Button/Check Box
Menu Values: At Night
2.28.10 Field 10 Notice Format:
8 characters
Purpose: The Notice Formats are only editable by programmers and
should be disregarded by libraries.
2.28.11 Field 11 Left Margin:
2 characters
Purpose: To specify the left margin for Notices.
Format: A positive integer that indicates the number of characters from the left margin where the printing should begin.
2.28.12 Field 12 Lines Per Form:
2 characters
Purpose: To specify the number of lines on the form.
Format: A positive integer that shows the number of lines that may be printed on each Notice form.
2.28.13 Field 13 Forms per Page:
1 character, mandatory
Purpose: To specify the number of forms per page. Once the number
of forms per page is met, the software will issue a page feed.
Otherwise, the software will issue blank lines to fill the form
until it reaches the top of the next form. Letters are usually
set to 1 form per page. Postcards may be 1 to 4 cards per page.
For postcards, if you program the printer directly to know the
postcard page length, then the forms per page value is 1.
Otherwise, the forms per page value is probably the number of
postcards which would fit on a standard piece of paper.
Format: This is a positive integer.
2.28.19 Field 19 Fine Notice Minimum:
6 characters
Purpose: this field determines if a Fine Notice should be sent.
A Fine Notice is issued for an outstanding fine that may be due
for a returned item. This field allows the library to determine
whether it is worth their effort to send a Fine Notice for small
amounts. This field specifies the minimum for the aggregated
fines that may be due by a patron. For example, if the minimum
is $5, and a patron has an outstanding $2 fine, then the notice
would not be sent. However, if the patron has one fine for $2
and another for $3.50, then a Fine Notice would be sent for $5.50.
Format: this field should be any money amount, e.g., "5.00" but without the quotes.
2.28.20 Field 20 Controls Ok, Cancel, & Help:
Purpose: To specify an action that controls the window's flow.
[Ok] will save and apply the displayed values, whereas [Cancel]
will reject the changes. [Help] will display all of the
documentation for the window. Press the Help key for context
sensitive help for each field.
Format: It is an action that toggles the push button.
Menu Style: Push Button
Menu Values: Ok Cancel Help