2.3 Fields: Loans

2.3.1 Field 1 Alert Message: 72 characters, display only

Purpose: To display an alert message that relates to a specific patron. An audible alert may also be sounded as the message is displayed.

2.3.2 Field 2 Title: 10 characters, display only

Purpose: To specify the patron title information such as Dr., Ms., etc.

Format: The individual's title may contain any combination of letters, numbers, and punctuation.

Discussion: An individual's title may be used to capture titles such as Mr., Ms., Dr., etc.

   Examples:   Dr.  
               Ms.  
               Capt.

2.3.3 Field 3 Patron Suffix: 10 characters, display only

Purpose: To specify the Patron Suffix which contains information such as Jr., Sr., M.D., etc.

Format: The patron suffix field may contain any combination of letters, numbers, and punctuation.

  
   Examples:  III 
              Jr.  
              Sr.  
              M.D.

2.3.4 Field 4 Message Area: 76 characters, multiple, display only

Purpose: To display a message from the system to the user.

Example: display the bib or item being processed.

2.3.5 Field 5 Function: 55 characters, display only

Purpose: To specify the exact window function. The window title might be broader than this specific term.

2.3.6 Field 6 Patron Expiration Date: 10 characters, display only

Purpose: To specify the date that the patron record will expire.

Format: It is any valid date. The date must not precede the Valid Date.

Discussion: The expiration date may be entered in a variety of ways. Unless otherwise specified, the current year is assumed.

   Examples:  01/12 
              01/13/99 
              01/14/1999 
              02/28/2000

2.3.7 Field 7 E-mail Address: 50 characters, multiple, display only

Purpose: To specify the patron e-mail address(es).

Format: The e-mail address should have the form where there are some letters and/or numbers followed by the "at" symbol which is then followed by the host mail server.

Discussion: The e-mail address typically is made up of a User ID and a mail server address separated by an "at" symbol.

   Examples:  doe_j@gum.com 
              123@hotmail.com

2.3.8 Field 8 Overdue Loans Fines: 8 characters, display only

Purpose: To display the fine total of all Overdue Loans.

2.3.9 Field 9 Overdue Loans Count: 4 characters, display only

Purpose: To display the total number of Overdue Loans.

2.3.10 Field 10 Fines Not Paid: 8 characters, display only

Purpose: To display the total monetary amount of all Fines Not Paid.

2.3.11 Field 11 Lost and Damaged: 8 characters, display only

Purpose: To display the total amount of all the items that were Lost or Damaged.

2.3.12 Field 12 Conditional Return Count: 4 characters, display only

Purpose: To display the total number of Conditional Returns.

2.3.13 Field 13 Count of Fines Not Paid: 4 characters, display only

Purpose: To display the total number of Fines Not Paid.

2.3.14 Field 14 Count of Recalled Loans: 4 characters, display only

Purpose: To display the total number of Recalled Loans.

2.3.15 Field 15 Loans Count: 4 characters, display only

Purpose: To display the total number of Loans.

2.3.16 Field 16 Holds Waiting Count: 4 characters, display only

Purpose: To display the total number of Holds Waiting.

2.3.17 Field 17 Holds Pending Count: 4 characters, display only

Purpose: To display the total number of Holds Pending.

2.3.18 Field 18 Claimed Returned Count: 4 characters, display only

Purpose: To display the total number of items claimed returned.

2.3.19 Field 19 Lost and Damaged Count: 4 characters, display only

Purpose: To display the total number of items Lost or Damaged.

2.3.20 Field 20 Advance Due Reminder: 2 characters, display only

Purpose: To specify the number of days in Advance of a Due Date to e-mail a reminder to the patron.

Format: It is any positive integer.

2.3.21 Field 21 Function Keys

2.3.22 Field 22 Patron Look Up: 7 characters

Purpose: A patron may be retrieved by entering a patron ID number, a bar code, a social security number, the patron's name or one additional unique ID. A new patron may be added by entering a patron's last name followed by a comma and then the patron's first name.

Format: The patron number should be only numbers. The bar code may be entered by keyboard or with a bar code reader. The social security number should be entered in the format NNN-NN-NNNN. The name should be entered in the format with last name followed by the first name (plus initials or middle names), and separated by a comma. The additional index may contain any combination of letters and numbers with a length greater than 3.

Discussion: The Patron Look Up window allows several different searches. The social security number, patron ID number, and Bar Code look ups all assume that the entry is pointing to a certain record. The patron name look up will present a list of names after the first few letters of the name are entered. The Additional ID may be maintained using the Patron Add/Edit window. It may contain unique identifiers for a patron such as a University ID.

2.3.23 Field 23 Menu for Loan Functions: tab stop

Function [Close] returns the user to the circulation menu.

Function [Patron Edit] invokes the function with the same name as on the main Circulation Menu. The entire patron record may be edited.

Function [Pay Fees] remits or waives accrued lost or damaged fees.

Function [Pay Fines] remits or waives accrued overdue fines.

Menu Style: Push Button

Menu Values:
Show Detail
Pay Fines
Pay Fees
Print
Patron Edit
Help
Close

Function [Print] outputs specified data regarding the patron's record and transactions, including an optional format of a loan receipt, for example:

 32116 Doe,John 
 Local Address:                          Home Address: 
 Laboratory                              1 Home Lane 
                                         Lowell,MA  01851 
 X 4321                                  123-4567 
  
 E-mail: doej@coldmail.com 
  
 Due 03/29/2002 14:16 
 The New England journal of medicine. 
 Volume 340/Issue 1/Year 1999/Copy 1 
  
 Due 04/09/2002 22:00 
 Gould, Stephen Jay.  
 Hen's teeth and horse's toes / 
  
 Due 04/12/2002 20:00 
 McCarty, Bill 
 Learning Red Hat Linux / 
 Copy 1

Function [Show Detail] displays the title and item specifics of all current loans, holds, outstanding fees and fines, for example:

 Overdue Loan        Fine $  20.00  Notice sent on 05/30/02 
 Out:      05/10/02  Wolff, Harold G.  
 Due:      05/24/02  Wolff's Headache and other head pain.  
           03:00 PM  WL 342 W8552 1980 
                     MARC# 14391   Item# 18        Barcode D10017

2.3.24 Field 24 Date of Loan: 12 characters, tab stop

Purpose: To specify the date of the loan. This field may be non-editable in some systems.

Format: It is any reasonable date format such as NN/NN/NNNN. No future dates.

2.3.25 Field 25 Time of Loan: 8 characters, tab stop

Purpose: To specify the time of the loan. This field may not be editable in all catalogs.

Format: It is any reasonable time format, e.g., 2 PM may be entered as

2.3.26 Field 26 Find Item: 120 characters, tab stop

Purpose: To specify numbers or words that might identify an item or the MARC bib associated with the item. If the MARC bib is found, all of its associated items are displayed for selection.

Format: Free text, but in conjunction with the search method to be selected in the following field. A bar code may be scanned here to hasten the process.

2.3.27 Field 27 Find Menu: tab stop

Purpose: To specify the appropriate look up that matches the entry made in the textual Find field.

Format: It is a menu selection.

Menu Style: Push Button

Menu Values:
Bar Code
Item #
MARC #
Call #
Title
Author
ISBN/ISSN
Control#
LCCN

Discussion:

Function [Bar Code] will attempt to match the value in the field Find to the index of Bar Code values. The software will also test if the bar code is an acceptable bar code value, e.g., not a patron's bar code. This value cannot be truncated.

Function [Item #] will attempt to match the value in the field Find to the list of Item Numbers. This value cannot be truncated.

Function [MARC #] will attempt to match the value in the field Find to the list of MARC Numbers. This value cannot be truncated.

Function [Call #] will attempt to match the value in the field Find to the index of Call Numbers. This value may be truncated but must be in context, e.g., "WB 115 H323" for all editions of Harrison's Principles of internal medicine.

Function [Title] will attempt to match the value in the field Find to the series authority file. This value may be truncated and out of context, e.g. "new eng med" for the New England Journal of Medicine, but the word fragments must be greater than one Character each.

Function [Author] will attempt to match the value in the field Find to the author authority file. This value may be truncated, e.g., "Ein,Al" for Albert Einstein.

Function [MARC #] will attempt to match the value in the field Find to the list of MARC Numbers. This value cannot be truncated.

Function [ISBN/ISSN] will attempt to match the value in the field Find to the index of ISSN and ISBN Numbers. This value cannot be truncated.

Function [Control#] will attempt to match the value in the field Find to the index of MARC bib tag 003 Control Number Identifier concatenated to tag 001 Control Number. This is commonly called the OCLC number. This value cannot be truncated.

Function [LCCN] will attempt to match the value in the field Find to the index of MARC bib tag 010, Library of Congress Control Number. This value cannot be truncated.