2.7.1 Field 1 Control Number of Bib in Batch: 20 characters, display only

Purpose: To display of the batch MARC number.

2.7.2 Field 2 Control # of bib in database: 20 characters, display only

Purpose: To display of the database MARC number.

2.7.3 Field 3 LC Number of Bib in Batch: 34 characters, display only

Purpose: To display of the batch Library of Congress number for this MARC.

2.7.4 Field 4 ISBN of Bib in Batch: 34 characters, display only

Purpose: To display of the batch MARC ISBN number.

2.7.5 Field 5 ISSN of Bib in Batch: 34 characters, display only

Purpose: To display of the batch MARC ISSN number.

2.7.6 Field 6 Title of Bib in Batch: 34 characters, display only

Purpose: To display of the batch MARC Title.

2.7.7 Field 7 ISBN of bib in database: 35 characters, display only

Purpose: To display of the database MARC ISBN number.

2.7.8 Field 8 ISSN of bib in database: 35 characters, display only

Purpose: To display of the database MARC ISSN.

2.7.9 Field 9 Title of bib in database: 35 characters, display only

Purpose: To display of the database MARC Title.

2.7.10 Field 10 LC Number of bib in database: 35 characters, display only

Purpose: To display of the database Library of Congress number for this MARC.

2.7.11 Field 11 Function Keys

2.7.12 Field 12 Duplicate Bib Action: mandatory

Purpose: To specify the action for resolving a potential duplicate bibliographic record. The importing software compared some of the key identifying values in the new bib to existing bibs in the catalog and found that the new bib matches a bib in the catalog. The cataloger must determine the next action. It is possible that the bib is really not a duplicate or an update, but a true new bib.

Format: It is a push button selection.

Discussion: Function [Overlay Catalog's Bib with Imported Bib] will load the imported bib into the batch using the catalog's matching bib's MARC Number. When the cataloger uses the Batch Control function [Updated to the Catalog], then at that point the new imported bib would replace the catalog's old bib. The old bib's items (i.e., the holdings) are assumed by the new bib. Alternatively, the cataloger may manually CANCEL the bib in the batch prior to the Update to the Catalog function, thus protecting the old bib from the new bib. Because of the flexibility of this action, this action is the recommended choice, unless the cataloger knows that the bib is really new.

Function [Set Imported Bib's Status to CANCEL] loads the new bib into the batch but sets the bib's status to CANCEL, making it impossible to Update the Catalog with the new bib. Nevertheless, the imported bib can be reviewed in the batch.

Function [Create a new Bib for the Catalog] will create a new instance of the bib in the catalog. This new bib will be completely independent from the old bib, and will have its own holdings. It is unusual to select this action. If this action is erroneously selected, then the catalog will have duplicate bibs. Note that the bib is idea of the title, and the items (i.e., the holdings) are the actual instances of the materials. Items are attached to bibs.

Menu Style: Push Button

Menu Values:
Overlay Catalog's Bib with Imported Bib
Set Imported Bib's Status to CANCEL
Create a New Bib for the Catalog